Galva TechnologiesStock OpnameGalva TechnologiesSign in

Runs on AlurKerja, procedure CP-GTC-SCM-SOE rev 1

Every unit accounted for,before the books close.

Stock opname at Galva Technologies runs as a live process, not a spreadsheet. Six roles, one count sheet, and a cut-off that decides when the system figure stops moving and the shelf has the last word.

Sign in to the countEach role sees only the step it owns
6
Roles in the procedure
7
Checks that must clear
3
Warehouses counted
H-1, 14:00
Transaction cut-off

How a count runs

Three phases, in order. The procedure will not let the next one start until the one before it is genuinely finished.

  1. 01

    Settle what is open

    Transit moves, journals, loan returns and unvalidated delivery orders are traced until nothing is left hanging. Until they clear, the count cannot start.

  2. 02

    Freeze the ledger

    One day before the count, at 14:00 WIB, transaction entry stops. From that moment the system figure is fixed and the shelf is the only thing still moving.

  3. 03

    Count, trace, close

    Serial-tracked units are scanned one by one, the rest counted by quantity. Every difference is traced to a document before the result reaches Internal Audit.

Six roles, one procedure

The swimlanes in the process diagram are the permissions. A task appears for the role that owns it and nobody else, so the count cannot quietly skip a step or be finished by the wrong hands.

  • Supply Chain Management

    Owns the procedure. Sets the schedule, builds the Pre-STO checklist, pulls the outstanding data, traces the variance and escalates what cannot be explained.

  • Warehouse Staff

    Tidies and arranges the goods before a count, then carries out the Pre-STO alongside SCM and Solution Development.

  • Sales Administration Team Leader

    Traces the outstanding documents, reports the settlement status back to SCM, and instructs the team to process billing.

  • Management Information System Team

    Runs the transaction cut-off in Intersoft at H-1, 14:00 WIB, once every outstanding item is confirmed settled.

  • Accounting Staff

    Prepares the opname draft and count sheet, recaps the STO variance, and uploads the final report to Intersoft.

  • Stock Opname Team

    Briefed on SN and non-SN handling, then counts the stock physically on the day and recounts when a variance is found.

What has to clear first

A transaction that never landed in the ledger becomes a discrepancy on the shelf. These seven categories are checked before every count, and any one of them still open holds the whole thing.

  • TICTransit IC (inter-warehouse move)
  • TWOJTransfer Warehouse Out with Journal
  • TWIJTransit Warehouse In with Journal
  • RETUR_DO_LOANLoan DO Return
  • DO_UNVALIDATEDUnvalidated DO
  • PULL_OUTDevice Pull Out (DPOUT)
  • SUPPLIER_NOT_INPUTSupplier goods not yet keyed in